Navigating extenuating circumstances: What students need to know about deferred exams and available supports

Final exams can be a difficult and stressful period for any student; it is important to access the support that the UM has to offer. Don’t forget to prioritize your wellbeing and manage your stress throughout this time to avoid unforeseen roadblocks; however, if extenuating circumstances occur there is the privilege of a deferred exam.

Though it is rare, medical or compassionate circumstances may arise which prevent a student from taking an exam as scheduled. An exam deferral is a privilege that may be granted under extenuating circumstances. UM developed the Self-Declaration Policy for Students with this in mind.

If you are unable to write an exam, and have no other available documentation, you must complete the Online Self-Declaration Form to request a deferred exam. Students must be aware that submitting a Self-Declaration Form either dishonestly, or for a non-valid reason, is the same as submitting any other fraudulent (false) document, which may result in disciplinary action under the UM Student Discipline By-Law.

Examples of non-valid reasons

• Attending a personal or family event (e.g., vacation, wedding)
• Optional travel
• Technological difficulties
• Competitions or events, related to personal interests (choir, acting, pageants, exhibitions)
• Employment-related commitments

Examples of valid reasons

• Sudden illness or injury on the day of an exam
• Unexpected compassionate circumstances
• Known conflicts of religious observance
• Bereavement or loss of a loved one
• Participation in an inter-university, provincial, inter-provincial, national or international scholastic or athletic event

Be sure to check in with an advisor in your home faculty to confirm which events and other reasons are relevant and may be supported by the Self-Declaration form. There are some circumstances in which other documentation may be required by your faculty.

If you are experiencing anxiety around your academic obligations, please view the student supports and resources that are available to you, such as:

• Student Wellness Centre, Student Counselling Centre, or other Student Supports to manage stress and anxiety
• Academic Learning Centre for study skills, exam preparation, writing workshops
• Student Accessibility Services if related to an ongoing or chronic health condition

Best wishes to all students preparing for final examinations.

Sadie Paquette, Student Writer, SA Assessment, Communications and Outreach