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Working remotely? Log in to the virtual private network (VPN) regularly

Once a week will keep your software and licenses updated

September 22, 2020 — 

All staff and faculty working remotely on both Mac and Windows computers are required to regularly log in to the university network to:

  • Maintain the activation of your Microsoft Office (M365) and Windows licenses
  • Receive security patches and software updates

If you are working remotely and use a UM-provisioned computer, using the virtual private network (VPN) will help you keep your device up-to-date and secure.

What is VPN?

VPN is used to allow offsite users to access secured or restricted resources. It allows the authentication and encryption of data between your computer and the campus network.

VPN also provides an extra layer of security for public or unsecure Wi-Fi networks—if you are working at a coffee shop or a library, for example.

VPN access is required for the following systems:

  • Shared drive access
  • Home (H:) drive access
  • Cisco Jabber Softphone
  • VIP access to full tool
  • Libraries – Alma Administrator access

See: How to install and set up VPN

How often do I have to connect?

Log in to VPN at least once a week and leave it logged in overnight even if you are not accessing these systems regularly. This will ensure that your computer will receive all important security patches and software updates.

If you have any questions about VPN and the security of the university’s network, please contact the Information Systems and Technology security team at infosec[at]umanitoba.ca.

Remember: Information Security Starts With You!

 

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