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Navigating Final Grade Submission: Guidelines and Deadlines

April 22, 2024 — 

The deadline for submitting final grades is four days after the final examination, with no exceptions beyond Friday, May 3 at 4:00 pm. Please be aware of the following: 

  • Departmental Approval: Grades needing departmental approval must adhere to department-specific deadlines. Regardless of approval status, all grades will be rolled into academic history by Monday, May 6. 
  • Courses Outside Normal Term Dates: Courses with different term dates may have alternate deadlines. Check with your faculty/school/college office for specifics. 
  • Late Grade Submission: Grades submitted after the deadline must follow the Late Grade Submission process. 
  • Grade Entry Options: When approving grades, use the ‘All Students’ option, not ‘Graduating Students’. 
  • Academic Misconduct Investigations: Do not enter grades for students under investigation. Final grades can be submitted post-decision using the Change of Grade process. 

Important Reminders for Instructors: 

  • Follow ‘Incomplete Final Grade’ and ‘Time Extension’ processes for students needing additional time. 
  • Academic units may have specific rules for granting time extensions. 
  • Instructions for incomplete grades are available in the ‘Entering Final Grades’ document on our website. 

End of Term Processing: 

  • An ‘IP’ (In Progress) grade will be loaded for registrations lacking final grades. Submit missing grades promptly using the Late Grade Submission process. 
  • Unsubmitted final grades will become ‘F NP’ (F – No Paper) four months post-deadline. 

Faculty & Staff Resources: 

  • Report final grades electronically using Aurora. Find detailed instructions on the Registrar’s Office Grading page, covering entering grades, grading regulations, and deadlines. 
  • Refer to the ‘Entering Final Grades’ document for step-by-step guidance on various grade submission scenarios, including disciplinary grades and grade changes. 

For further assistance, contact the Registrar’s Office staff at: UG [dot] Records [at] umanitoba [dot] ca

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