Spring Cleaning – but for your Email!
Take some time to clean up your Email account! Try the “Clean Up” tool in Outlook - it will scan and move transitory and redundant emails to your deleted folder for you!
As spring begins to make itself felt here in Manitoba, why not take some time to clean up your Email account? If you are feeling bogged down searching through meeting invites from 2017, it’s time to spend a little time getting on track. Think of it as part of campus beautification for fall – but instead of the gardens outside, it’s your digital workspace that needs a little TLC.
40-80% of your email is likely transitory. Transitory emails could look like newsletters, mailing lists, meeting invites, and responses. Email conversations have a lot of redundancy – all those copies in the threads that get forwarded on over and over.
Outlook actually has a tool to help with that! Did you know that there is a “Clean Up” tool in the ribbon:
Click here to open your options – you can clean up a folder, folder and subfolders, or just clean up a long conversation!
The Outlook tool evaluates the contents of emails in a conversation thread, and if the earlier message is found in its entirety in a later email, it will delete the redundant, transitory emails – just make sure to configure your settings first.
It works in the background while you continue your work. It can eliminate a few hundred redundant emails in a folder in just a few seconds!
For more information on this tool, and some other ideas to scale back your email footprint, check out the resources on the Records and Information Management Intranet Site (UM log in required).